Call for Posters

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AAHPM, HPNA and NHPCO's 2016 Virtual Conference

August 9-11, 2016; Live via the Internet

Poster Deadline: Friday, June 10, 2016, 11:59 pm ET

Submit a Poster of an original research study, systematic review, evidence-based clinical practice approach or related topic for the 2016 Virtual Conference.

The American Academy of Hospice and Palliative Medicine (AAHPM), Hospice and Palliative Nurses Association (HPNA) and National Hospice and Palliative Care Organization (NHPCO) will host this virtual event, which is designed to advance the provision of innovative, evidence-based, exceptional hospice and palliative care. Challenges on the Front Lines: Effective Approaches to Complex Cases will feature live streaming plenary speakers, webinar-based concurrent sessions, a poster gallery, video library and unique opportunities for interaction, all via the Internet.

Conference content (including Posters) is being designed to reach these objectives:

  • Discuss complexities, challenges and complicated situations that arise in the provision of hospice and palliative care;
  • Develop evidence-based approaches to address complexities, challenges and complicated situations;
  • Improve the quality of effective and efficient hospice and palliative care;
  • Identify strategies for self-care and resilience.

Click here to view sample posters from the 2015 Virtual Conference.

Steps and Instructions:

  1. Required Information

    To ensure your proposal is given serious consideration, provide all requested information in the online submission format and ensure that any co-presenters complete required information before the deadline (Friday, June 10, 2016).

  2. Poster Expectations

    • All Poster Presentations made at the Virtual Conference must adhere to content validation value statements. Specifically, all suggestions or recommendations involving clinical medicine and practice must be based upon evidence that is accepted within the medical profession.
    • In addition, all scientific research referred to, reported or used in a conference session must conform to the generally accepted standards of experimental design, data collection and analysis.
    • Faculty is expected to refrain from overt statements, harsh language or pointed humor that disparages the rightful dignity and social equity of any individual or group.
    • All materials submitted for Poster s must be reviewed by the conveners prior to the conference. As a result, deadlines for submission of Posters are scheduled well in advance of the event.
  3. Poster Submission Guidelines

    In order to allow an independent evaluation of the relevance and potential effectiveness of the Poster Presentation, submissions must include the following:

    • Title/Overview: A title for the presentation that informs the reviewer of the subject matter.
    • Abstract/Brief Description: (not to exceed 300 words)
    • Measurable Learning Objectives: Written from the perspective of what participants will learn.
  4. Proposal Review and Selection Process

    Posters will undergo a rigorous review by members of the Conference Planning Committee, based upon the following criteria:

    • Topic is innovative, relevant and/or related to the conference theme, objectives and goals;
    • Faculty has appropriate and relevant expertise and experience in the topic area;
    • Learning objectives are measurable and achievable;
    • Quality of practical information: tools, tips, practices, etc. that attendees will be able to implement and/or utilize;

    Once Posters have been selected, faculty will be notified about the required format/size required for submission and resources will be provided to facilitate the submission of Posters that are visually engaging. Selections will occur by the first week of June, 2016. A deadline for submission of Posters for the virtual conference will be established and communicated to all faculty; expect the deadline to be in mid- July.

  5. Presentation at Other Meetings

    A Poster proposal submitted for this virtual conference may also be submitted for other conferences. Posters that have previously been featured at other conferences are eligible for selection at this conference.

  6. Special Note on Use of Commercial Materials

    The conference conveners are committed to minimizing commercial bias in Poster submissions and accompanying handouts. Posters should not contain commercial logos, company names, brand or proprietary drug names.

  7. Electronic Communications

    All potential faculty who submit a proposal will receive e-mail notification of their proposal's status. Once the selection of posters is complete, a confirmation email will be sent to faculty. An electronic message will be sent to all presenters whose proposals were accepted with a link to the Faculty website. This website will include all deadlines and required information needed for the conference. All communication with faculty is electronic.

  8. Poster Gallery

    Selected Posters will be displayed in an online Poster Gallery. The conference schedule will provide opportunities and recommendations for participants to visit the Poster Gallery. It is not necessary for faculty to be (virtually) present during these times. Participants will be able to download/print Posters for future reference, email faculty with questions and to request additional information.

    Posters will remain available to attendees for three (3) months after the live virtual conference is completed.

  9. Faculty Registration

    Faculty desiring to register for the Virtual Conference will receive the “Early Bird” registration rate.

  10. Technical Support

    For help in submitting an abstract online, email Tech Support.

Begin a submission:

New Submissions Closed

For more information on our Call for Proposals process or to be notified when future Call for Proposals open, contact Wanda Allen at wallen@nhpco.org or 703-647-5178.